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Privacy Policy

Privacy Policy for UCSD Extension, Effective July 1, 2004

1. Introduction
UCSD Extension has created this privacy policy to describe our data gathering practices and to demonstrate our commitment to maintaining the confidentiality, integrity and security of your personal information.

2. Collection of Data
UCSD Extension collects the following types of information:

1) Personal Information: Name, Home/Billing Address, and Telephone Number
2) Email Address
3) Social Security Number
4) Demographic Information: Company/Organization Name
5) Credit Card Information
6) IP Addresses

3. Use of Data
The UCSD Extension enrollment process requires users to provide personal, demographic and credit card information. The information is used to process registrations and to contact students when necessary. UCSD Extension may also use personal information for the purpose of future communication on new classes and programs but only if the opportunity to opt out of that type of use is provided.

Web servers typically collect, at least temporarily, the following information: Internet Protocol (IP) address of computer being used; web pages requested; referring web page; browser used; date and time. UCSD Extension may collect statistics identifying particular IP addresses from which Extension websites are accessed. Cookies are not used to remember users who return to the site. The browser-IP-address information and anonymous-browser history is used to report information about site accesses, for profiling purposes, and for troubleshooting. This information is generally used to improve website presentation and utilization.

Extension does not sell, rent, or exchange any personal information collected or gathered online about visitors unless (i) provided for otherwise in this Privacy Policy; (ii) we obtain your consent, such as when you choose to opt-in or opt-out to the sharing of information; (iii) a service provided on our site requires the interaction with or is provided by a third party; (iv) pursuant to legal process or law enforcement; or (v) we find that your use of this site violates this Policy or other usage guidelines or as deemed reasonably necessary by us to protect our legal rights and/or property.

3.1 Use of Data: Social Security Number
Social Security Numbers (SSNs) are used as the primary means for identifying students as current or former enrollees. SSNs are not displayed to other users of the site and are only stored for purposes of identification. The university is required by federal law to report your SSN and other pertinent information to the Internal Revenue Service pursuant to the reporting requirements imposed by the Taxpayer Relief Act of 1997. SSN disclosure is mandatory. If a SSN is not provided, UCSD Extension will not be able to provide the IRS with evidence of fee payments that might entitle students to tax credits.

4. Security
This site has security measures in place to protect the loss, misuse and alteration of the information under our control. We work to protect the security of your information during transmission by using Secure Sockets Layer (SSL) software, which encrypts information you input. We reveal only the last five digits of your credit card numbers when confirming an order. Of course, we transmit the entire credit card number to the appropriate credit card company during order processing. It is important for you to protect against unauthorized access to your password and to your computer. Be sure to sign off when finished using a shared computer.

5. Third Party and Partner Sites
While using the UCSD Extension website, you may encounter links to the websites of organizations not directly affiliated with UCSD Extension. UCSD Extension does not control the content or information practices of external organizations. We recommend you review the privacy statements of these organizations.

6. Changes to this Privacy Policy
We may make changes to this Policy from time to time. We will notify you of substantial changes either by posting a prominent announcement on our site and/or by sending a message to the e-mail address you have provided to us.

7. No Guarantees
While this Privacy Policy states our standards for maintenance of personal information and we will make efforts to meet them, we are not in a position to guarantee these standards. There may be factors beyond our control that may result in disclosure of data. As a consequence, we disclaim any warranties or representations relating to maintenance or nondisclosure of Data.

8. Updating Your Information
If you would like to update your personal information or stop receiving communication from UCSD Extension, please call (858) 534-3400.

9. Contacting Extension
If you have any questions about this privacy statement, you can contact the Web Development Group online.

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